REJOIGNEZ-NOUS

Nous sommes actuellement à la recherche de volontaires à différents postes au sein de notre association.

Open positions

Gameplay

Gameplay Coordinator

The Gameplay Coordinator is primarily responsible for assisting the Gameplay Director with the oversight and organization of gameplay within Quidditch Canada. They will be expected to actively participate and contribute to Gameplay Department meetings which will discuss proposed initiatives, policies, and rule changes.

Key Responsibilities:

  • Work alongside the Events Department to determine tournament formats and other logistics related to gameplay for Quidditch Canada’s regional and national tournaments
  • Collaborate with Rankings or Statistics Coordinator to create and improve upon the algorithm used for Rankings
  • Take on project-based work as assigned by the Gameplay Director, including research projects, resource development, and gameplay-related planning and organization
  • Promote Gameplay Department initiatives such as referee training and review of game officials
  • Serve on Disciplinary Panel when requested
  • Contribute to Gameplay Department discussions on gameplay policies and rule changes

Qualifications:

  • Familiarity with past and current rulebooks and Quidditch Canada gameplay policies
  • Quidditch or sports experience in a gameplay-related role, eg. Tournament Director or Referee will be considered an asset
  • Experience with the gameplay aspects of tournament organization – format, scheduling, etc. will be considered an asset
  • Basic computer skills including working with spreadsheets and Google Drive

Requested Materials:

  • Cover letter
  • Resume

To apply, please submit all requested materials to Nina Patti at volunteer@quidditchcanada.com.


Conference Coordinator
The Conference Coordinator will work as part of the Gameplay Department and will report to the Gameplay Director. There can be many conference coordinators or co-coordinators, depending upon how many conferences would like to be started. All selected conference coordinators will need to register as an individual member of Quidditch Canada for the 2016-2017 season.

Key Responsibilities

  • Organize interested teams into conferences, developing a regular season schedule
  • Select a venue and date for a conference championship, and run that event
  • Represent conference members’ opinions and concerns in QC Gameplay policy discussions

Conference Requirements

  • A conference is made up of a group of teams who wish to play regularly during the season
  • Teams interested in joining a conference should be willing and able to financially commit to it
  • Teams should plan to be in a conference that meets their competitive interests for 2-5 years
  • Conferences should take reasonable geographic restrictions into account when forming
  • Conferences must be named (e.g. The West Coast Quidditch Conference, The Maple Conference)
  • Conferences must develop a logo by the end of the 2016-2017 season
  • All teams within a conference must play each other at least once during a season, unless a conference wishes to be further divided into divisions. In that case, all divisional teams must play each other at least once during a season prior to the conference championship
  • Each conference must schedule a conference championship and crown a victor for the season

Qualifications

  • Minimum 1 year of experience with quidditch as a player, coach, referee, snitch, or administrator
  • Experience in a leadership position or organizing a group to work on a project from scratch
  • Experience with other sports an asset, especially familiarity with scheduling or regular season play
  • Must have basic computer skills including working with spreadsheets and Google docs
  • Bilingual in English/French an asset
  • Interest in organizing cross-border play between QC member teams and USQ member teams

Requested Materials

  • Cover letter
  • Resume

To apply, please submit all requested materials to Nina Patti at volunteer@quidditchcanada.com.

Finance

Corporate Partnerships Coordinator

The Corporate Partnerships Coordinator will be responsible for securing new corporate partnerships and sponsors to support Quidditch Canada’s activities. They will be managed by the Financial Director.

Responsibilities

  • Identify and build database of potential corporate partners and sponsors
  • Research, develop and design sponsorship package
  • Attempt initial contact (cold call, email) and handle initial stages of discussion with leads
  • Work with the Financial Director to negotiate details of agreements
  • Maintain thorough records of all contacts attempted and conversations had

Qualifications

  • Excellent written and verbal communication skills
  • Sales-oriented interpersonal skills
  • Organizational skills
  • Ability to meet deadlines
  • Graphic design experience an asset
  • Experience securing sponsorships or corporate partnerships an asset

Requested Materials

  • Resume
  • Cover letter (please note the monetary value of any previous sponsorships secured
    Please submit your cover letter and resume to Nina Patti at volunteer@quidditchcanada.com.
Accountant

The accountant will be responsible for the creation and oversight of Quidditch Canada’s financial records. They will assist the Financial Director in the filing of all taxes and creation of financial reports. They will also perform yearly audits.

Key Responsibilities:

  • Create a formal entry system to track Quidditch Canada’s expenses and revenues
  • Maintain all financial records
  • Assist the Financial Director to create financial reports and file any related government paperwork
  • Perform yearly audits of the organization’s finances

Qualifications:

  • Formal education (does not need to be complete) or demonstrable on-the-job experience in Accounting
  • Attention to detail
  • Trustworthy and dependable

Requested Materials

  • Cover letter
  • Resume

Please submit your cover letter and resume to Nina Patti at volunteer@quidditchcanada.com.


Grant Writer

The Grant Writer will be responsible for writing grants to secure funding for Quidditch Canada’s activities. They will be managed by the Financial Director.

Responsibilities

  • Identify potential grants and other funding opportunities
  • Research, write and submit grant proposals with the support of the Financial Director
  • Maintain thorough records of all applications and research conducted

Qualifications

  • Excellent written communication skills
  • Strong analytical and research skills
  • Organizational skills
  • Ability to meet deadlines
  • Experience writing grants or applying for forms of funding an asset

Requested Materials

  • Resume and sample grant proposal/funding request application (if none exist, any piece of writing that involved research will be accepted)

Please submit your cover letter and resume to Nina Patti at volunteer@quidditchcanada.com.

Communications

Translator

Quidditch Canada is looking for additions to our translation team! These individuals will be responsible for translating all Quidditch Canada materials (including communications materials, league announcements, social media content, and gameplay and administrative documents as required) into Canada’s two official languages. These individuals will help improve the accessibility of Quidditch Canada to all Canadians and ensure the expansion of quidditch throughout Canada by allowing players, spectators, and supporters to participate in their native language. The translation team will work closely as part of the communications team to ensure that people are receiving accurate information in a timely manner.

Requirements:

  • Must be bilingual (French and English)
  • Excellent writing skills
  • Flexibility and availability are a necessity
  • Ability to produce high quality work in a fast-paced environment
  • Familiarity with social media outlets
  • No knowledge of quidditch is required

To apply, please submit a resume to volunteer@quidditchcanada.com and indicate your first language, if you have one. Selected individuals will receive an application and further instruction.


Staff Photographer

Staff Photographers are be responsible for taking photos at Quidditch Canada events and quidditch events in Canada or featuring Canadian teams or players. They help paint the face of quidditch in Canada and promote quidditch through producing high-quality work to be used by the Communications Department.

Requirements:

  • Must have access to own equipment, including DSLR camera/equivalent
  • Familiarity with photo-editing software
  • Experience with sports photography an asset
  • Willingness and ability to travel to nearby quidditch tournaments at a minimum of one tournament per 4-month semester period
  • Punctual, reliable individual with a dedication to producing high-quality work

To apply, please submit a resume and a portfolio to volunteer@quidditchcanada.com.

Applications are accepted on a rolling basis.

Volunteer Department

Volunteer Director

The volunteer director is responsible for everything pertaining to Quidditch Canada’s most valuable asset, its volunteers! They will be responsible for overseeing recruitment, training, and retention, as well as implementing and maintaining Quidditch Canada’s volunteer policies.

Key Responsibilities

  • Attend weekly management meetings
  • Develop and implement overall volunteer strategy of Quidditch Canada
  • Manage volunteer recruitment:
    • Work with other staff to anticipate recruitment needs
    • Fill vacancies and create new positions as needed
    • Develop strategies to attract committed and passionate volunteers
  • Oversee hiring and departure processes
    • Manage and participate in the hiring process for any director-level position
    • Participate in the hiring process for all other staff as needed
    • Ensure all staff are aware of procedures hiring and departure
    • Keep hiring/exit procedures up-to-date including maintaining entry and exit interview templates
    • Maintain applicant filing system and records of entry and exit interviews
  • Manage orientation process
    • Maintain and implement checklist of administrative orientation steps for new hires
    • Deliver orientation to all new volunteers
    • Develop further resources to assist volunteers in the first few weeks
  • Be responsible for overall volunteer job satisfaction
    • Ensure that Quidditch Canada is a welcoming and supportive workplace for all staff
    • Ensure that positions offer personal and professional growth opportunities to volunteers
    • Develop and coordinate appropriate volunteer recognition strategies and events
    • Conduct reviews of volunteers and managers as needed
  • Work with the Tournament Director to coordinate day-of volunteers for Quidditch Canada Major Events
  • Maintain all records pertaining to staff, including: Volunteer Service Agreements, Volunteer Confidentiality Agreements, the staff directory, job descriptions etc.
  • Handle matters of volunteer discipline discreetly and professionally

Qualities of a Good Candidate

  • Passion for bringing out the best in people
  • Knack for convincing others to commit to something
  • Ability to effectively work across departments to strategically and sustainably meet the needs of the organization
  • Knowledge of the quidditch community
  • Volunteer experience, particularly in a managerial role
  • Excellent organizational and time management skills
  • Excellent verbal and written communication skills
  • Bilingualism (French and English) is an asset

Requested Materials

  • Cover letter
  • Resume

To apply, please submit all requested materials to Nina Patti at volunteer@quidditchcanada.com by April 7th, 2017.


Temporary volunteer position

Graphic Designer - Coaching Certification Manual

This individual reports to the Communications Director. This position is unpaid. This position is temporary and project-based, and will require approximately 30 hours total.

This individual will be responsible for designing the Quidditch Canada Coaching Certification Manual. The graphic designer will work closely with communications and membership staff (specifically Coaching Resource Coordinators) to ensure the design, presentation, and formatting of this product is of high quality and clearly, accurately, and engagingly presents the content. This position may also work with representatives of Quidditch UK. The graphic designer will help create, establish, and maintain a strong and innovative brand.

Requirements:

  • Knowledge of principles of design, including: layout, typography, colour, balance, composition, and current design trends
  • Proficiency in CSS and Adobe Creative Suite is preferred
  • No quidditch experience necessary
  • Flexible and creative
  • Ability to produce high-quality work in a fast-paced environment

To apply, please submit a resume and 2-4 samples of your work (they do not have to be quidditch-related but should demonstrate your capabilities) to Nina Patti at volunteer@quidditchcanada.com. You may link to a portfolio if you have one.


Quidditch Canada was created July 1st 2014 to lead, promote and advance the sport of quidditch in Canada.

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Quidditch Canada and its activities are not licensed by, sponsored by, or associated with Warner Bros., J.K. Rowling, or their affiliates.  ‘Quidditch,’ ‘Harry Potter’ and all related names, characters, and indicia are trademarks of and © Warner Bros. – Harry Potter publishing rights © J.K. Rowling.

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