JOIN US

We are currently looking for volunteers to fill several positions in our organization

Why Volunteer for Quidditch Canada?

  • Gain experience working in a nationally registered National Sports Organization (NSO)
  • Broaden your networks, meet new people, and make friends
  • Enhance your employability skills and raise your appeal to potential employers.
  • Be a part of a diverse community dedicated to ensuring the success unique, inclusive, and dynamic sport

We currently have opening in all of our departments. Read the role description below, and send all requested materials to volunteer@quidditchcanada.com, unless otherwise specified.

Board of Directors

Director of the Board

Quidditch Canada is seeking individuals who have professional, personal, or other experience and networks within corporate, business, not-for-profit, quidditch, and/or other relevant communities to serve on Quidditch Canada’s board of directors. Directors will be responsible for overseeing Quidditch Canada’s governance and stewardship functions and for considering issues relating to the long-term direction, strategy, sustainability, and relevance of Quidditch Canada.

The board is seeking to appoint one director to fill a vacancy ending at the 2019 AGM in February 2019. The candidate may run for re-election at this time.

Key Responsibilities of the Board
For a full list of the responsibilities of the board, please review section 7.6 of Quidditch Canada’s Bylaws.

  • Set, monitor, change, or review the organization’s vision, mission, values (or equivalent), and strategic direction of Quidditch Canada
  • Ensure continuity for Quidditch Canada by monitoring and ensuring its financial health
  • Oversee the hiring of Quidditch Canada’s Executive Director
  • Make policies, regulations, procedures (or equivalent) to govern the management and affairs of Quidditch Canada
  • Determine the registration fees and procedures of Quidditch Canada’s membership
  • Establish any committees and be responsible for regulating the workings of those committees.
  • Partake in a minimum of two meetings with the rest of the board per year.
  • Perform any other duties from time to time as may be in the best interest of Quidditch Canada.

Qualifications:
The following attributes are assets to any potential board member nominees.

  • Skills and/or competencies with any of the following: Business Acumen, Communications, Financial Literacy, Fund Development, Government Relations, Human Resources, Legal Knowledge, Marketing and Branding Knowledge, Negotiation Skills, Organizational Management, Policy Development, Risk Management, Stakeholder Relations
  • Experience with non profit management, sports management, or with the quidditch community at large.
  • Prior board experience
  • French and English Bilingualism

Quidditch Canada encourages nominations from women, racialized and Indigenous peoples, people with disabilities, and other underrepresented populations that will support board diversity.  

Read Quidditch Canada’s bylaws.

To apply, please e-mail a resume and cover letter to board@quidditchcanada.com


Executive Director

Executive Director

Quidditch Canada is the national governing body for the sport of quidditch in Canada, with the mandate of leading, promoting, and advancing the sport on a national level. Aside from organizing the national competitive league, Quidditch Canada has also created opportunities for the sport to be played in a variety of styles for a variety of audiences, including youth quidditch, recreational quidditch, low/no contact quidditch, and wheelchair quidditch. Quidditch Canada also oversees the National Team program, which competes at international events around the world. We provide our diverse membership of athletes and volunteers the opportunity to develop lifelong skills and meaningfully contribute to a dynamic and exciting organization.

We are seeking an Executive Director to help shape the future of Quidditch Canada. Reporting to the Board of Directors, the Executive Director leads a team of seven departmental managers, providing leadership and vision for the organization. The Executive Director must have a thorough understanding of the mission, membership, goals, and challenges of Quidditch Canada and a vision for the long-term growth of the sport.

Key Responsibilities

  • In accordance with Quidditch Canada’s mission statement, create new and strengthen existing infrastructure to support the growth and development of Quidditch Canada
  • Create new and strengthen existing fiscal policies
  • Explore alternative methods of funding including applying for general grants
  • Provide oversight and support to the managers in setting and meeting departmental objectives.
  • Act as liaison to other quidditch organizations including representing Quidditch Canada’s interests to the IQA (International Quidditch Association)
  • Report progress to the Board of Directors on a quarterly basis

Qualifications

  • Leadership and managerial skills
  • Knowledge of the operation of non-profit organizations, fledgling organizations, or amateur sports associations.
  • Experience in overseeing an organization’s finances
  • Excellent communication skills
  • Excellent organizational and time management skills

Assets

  • Previous experience working or volunteering with the IQA, Quidditch Canada, a Canadian quidditch team or comparable sports organization
  • Experience in fundraising and grant applications
  • Bilingualism (French and English)
  • Experience in events management
  • Background in social media and similar technology

Compensation

This is a volunteer position with an annual honorarium of $1000 (pro-rated). Based on performance, up to $1000 may be awarded additionally.

To apply, please submit a resume and cover letter to board@quidditchcanada.com.  Any questions about the posting may also be sent to board@quidditchcanada.com.


National Team

National Team Head Coach

The Team Canada Head Coach will work closely with the National Team Program Manager and the Head Manager to lead Team Canada to Gold. They will be responsible for developing, implementing, and selecting a successful Standing National Team. Accordingly, they will also have the ability to hire a set of assistants (For example assistant coaches, professional athletic trainers, positional captains, scouts, evaluators, and videographers). Should the need for hiring assistants arise, hiring will commence in conjunction with the National Teams Program Manager and the Head Manager.

Key Responsibilities

    • Establish the strategies, practices, training camp schedules for the Standing National Team
    • Pursue continued education opportunities relating to coaching best practices through programs like NCCP
    • Create Team Canada’s on-pitch goals and strategies
    • Maintain open and transparent communications with all members of the team in a timely fashion
    • Work closely with the National Team Program Manager and National Team Head Manager
    • Provide athletes with adequate feedback from training camps, practices, and other quidditch related events
    • Plan and run training camps in both the eastern and western regions. Evaluate and record the effectiveness of individual, unit and team performances
    • Establish standards of player selection for the Team Canada Player Selection Committee in collaboration with the National Team Program Manager
    • Supervise and hire (with the assistance of the National Team Program Manager and the National Team Head Manager) assistant positions. Please note that the following positions are subject to change depending on the needs of the staff and athletes:
      • Assistant Coach(es) (practice planning and execution, team training monitoring, play development, etc. Can be an alternate).
      • Athletic Trainer (sidelines, first aid at practices and games, preventative training)
      • Positional Captains (positional captains for training or the final travelling roster with the assistance of the National Team Program Manager, other coaches, and athletes. Must be a player)
      • Scouts / Evaluators (evaluate athletes at selection camps, National and Regional Championships, tournaments, and practices. Cannot be trying out for Team Canada)
      • Videographers (film practices and games, prepare footage for coach, scout, and athlete analysis)

 

Other Requirements

  • Not tryout or play for Team Canada
  • Must be willing to travel to international competitions where Team Canada is represented
  • Eligible for international travel, including possession of a valid passport
  • Must not hold other volunteer or paid positions at international quidditch competitions
  • Available for evening and weekend travel and meetings

Qualifications

  • Experience in coaching a team
  • Basic knowledge of periodization with respect to athletic training
  • Have at least 2-3 years of playing experience
  • Demonstrate the following
    • An understanding of current best practices as it applies to all 4 positions (Keepers, Seekers, Beaters, Chasers) and how these positions interact with one another
    • An understanding of the history of best practices as it applies to quidditch coaching
    • A thorough knowledge of developments in quidditch around the world
    • A thorough knowledge of the IQA Rulebook
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Basic computer skills and understanding including social media, email, word and spreadsheet processors, and Google Drive.
  • Standard First Aid (Preferably sports based) is an asset
  • Experience at working cooperatively with team managers and assistant coaches is an asset

Requested Materials:

  • Resume
  • Portfolio
    • (1) Cover letter that explores quidditch and coaching experience (1 page, max 500 words)
    • (2) Proposed Practice Plans (3 training / selection camps) involving 20  participants in one camp and 35 participants in two camps
      • Include goals of the training camps, how people would be evaluated, and activities/drills they would do.
    • (3) 2 references with contact information

Please send all requested materials to volunteer@quidditchcanada.com by January 25th, 2019.


National Team Head Manager

The National Team Head Manager will work closely with the the National Team Head Coach to lead Team Canada to Gold. They are the engine of  team logistics and will be responsible for helping establish a vision and set of goals in conjunction with the Coordinator and the Head Coach, while responsible for execution of these goals. The National Team Head Manager will have the ability to hire a set of assistants (For example: Logistics Manager, Communications Manager, Fundraising Manager and/or Financial Manager). Should the need for hiring assistants arise, hiring will commence in conjunction with the National Teams Program Manager and the Head Coach. They will also be responsible for supervising and coordinating activities including but not limited to coordinating equipment, practice locations, and scheduling practices, team promotion, nutritional requirements, and fundraising.

Key Responsibilities

  • Organize internal team logistics, including: Practice and tournament travel, team food and accommodations, team kits, and other logistics as they arrive Supervise and hire (with the assistance of the National Team Program Manager and the National Team Head Manager) a variety of assistant positions. Please note that the following positions are subject to change depending on the needs of the staff and athletes:
    • Logistics Manager– Travel, accommodation, day to day/month2month scheduling.
    • Communications Manager (social media, external communications, media contacts, etc.)
    • Fundraising Manager (organizing fundraisers, tracking income / expenses, distributing perks, etc. (Indiegogo, FlipGive, gifts in kind) Can be a player)
    • Financial Manager (someone to track all the money coming in and going out, what people are paying for versus not, what people are getting and its value. Can be a player.)
  • Schedule practices and training camps
  • Secure equipment and fields for training camps
  • Submit roster and registrations to the IQA
  • Create and maintain up-to-date medical forms and emergency contact lists, and ensure players have up to date travel documents
  • Ensure that safety, athletic, general health, and nutritional resources are available to players
  • Supervise the management team to ensure all aspects of team organization are moving cohesively

Other Requirements

  • Not tryout or play for Team Canada
  • Must be willing to travel to international competitions where Team Canada is represented
  • Eligible for international travel, including possession of a valid passport
  • Must not hold other volunteer or paid positions at international competitions
  • Available for evening and weekend travel and meetings

Qualifications

  • Experience managing a sports team
  • Experience leading a team of executives or leaders
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Basic computer skills and understanding including social media, email, word and spreadsheet processors, and Google Drive.
  • Standard First Aid (Preferably sports based) is an asset
  • Experience at working cooperatively with team managers and assistant coaches is an asset

Requested Materials:

  • Resume
  • Portfolio
    • Statement of experience (1 page, max 500 words)
    • Create a mock timeline for organizing international team travel including: communicating with and collecting information from the team, booking flights and accommodations, documentation, and anything else you think important
    • 2 references with contact information

Please send all requested materials to volunteer@quidditchcanada.com by January 25, 2019.

Events Department

Events Coordinator (2)

Each Events Coordinator is responsible for organizing and executing 1-2 of QC’s four Major Events (two Regionals, Nationals, and Canada Fantasy). There will be 2 Events Managers, one for each Regional Championship and one for the National Championship. The Events Managers will decide amongst themselves who will run Canada Fantasy. This permanent position reports directly to the Events Director.

Key Responsibilities

  • Help achieve Quidditch Canada goals, as set forth by the Events Director, by planning and organizing logistically and financially successful events
  • Physically attend the Major Event(s) whenever possible
  • Tournament and event planning:
    • Appoint and manage Tournament Director(s) for the Major Event(s)
      • TDs will be responsible for recruiting Event Staff (field managers and equipment manager)
    • Facilitate meetings with Event stakeholders and provide regular updates to the Events Director
    • Work with the host city/committee
    • Seek out, work, and negotiate with Event Partners (companies, sponsors, hotels, and service providers) in order to run the event and meet Event requirements as set forth by the Events Director
    • Control event expenditures within assigned budget
    • Work with Gameplay Department to coordinate gameplay, reffing and snitching
    • Work with Communications Department to create an event-day communications plan
    • Work with Volunteer Department to fill any required event-day roles such as photography, commentary, and merch staff. Responsible for running commentary training.
    • Coordinate the on-site event environment from teams, staffing and spectator experiences.(e.g., communication, signage, displays, staffing)
    • Facilitate post-event debrief process and keep records of all relevant details
  • Sit on the host city selection committee and conduct site visits as much as possible

Necessary Requirements:

  • Excellent organizational and time management skills
  • Experience planning and/or directing events
  • Excellent verbal and written communication skills
  • Basic computer skills including working with spreadsheets and Google docs
  • Ability to make phone calls and send emails during business hours
  • Strong intrinsic motivation
  • Strong problem-solving skills
  • Ability to work as part of a team and manage a team

Helpful Qualifications:

  • Bilingualism (French and English) is an asset
  • Experience volunteering or participating in the quidditch community is helpful
  • Experience working in the sports tourism industry is a plus

Requested Materials

  • Cover letter
  • Resume

Job Notes: Each Major Event requires at least 3 months of work, with the month leading up to the event requiring on average a few hours on a daily basis.

To apply, please submit all requested materials to volunteer@quidditchcanada.com


Gameplay Department

Gameplay Coordinator

The Gameplay Coordinator is primarily responsible for assisting the Gameplay Director with the oversight and organization of gameplay within Quidditch Canada. They will be expected to actively participate and contribute to Gameplay Department meetings which will discuss proposed initiatives, policies, and rule changes.

Key Responsibilities:

  • Work alongside the Events Department to determine tournament formats and other logistics related to gameplay for Quidditch Canada’s regional and national tournaments
  • Collaborate with Rankings or Statistics Coordinator to create and improve upon the algorithm used for Rankings
  • Take on project-based work as assigned by the Gameplay Director, including research projects, resource development, and gameplay-related planning and organization
  • Promote Gameplay Department initiatives such as referee training and review of game officials
  • Serve on Disciplinary Panel when requested
  • Contribute to Gameplay Department discussions on gameplay policies and rule changes

Qualifications:

  • Familiarity with past and current rulebooks and Quidditch Canada gameplay policies
  • Quidditch or sports experience in a gameplay-related role, eg. Tournament Director or Referee will be considered an asset
  • Experience with the gameplay aspects of tournament organization – format, scheduling, etc. will be considered an asset
  • Basic computer skills including working with spreadsheets and Google Drive

Requested Materials:

  • Cover letter
  • Resume

To apply, please submit all requested materials to volunteer@quidditchcanada.com.


Finance Department

Corporate Partnerships Coordinator

The Corporate Partnerships Coordinator will be responsible for securing new corporate partnerships and sponsors to support Quidditch Canada’s activities. They will be managed by the Financial Director.

Responsibilities

  • Identify and build database of potential corporate partners and sponsors
  • Research, develop and design sponsorship package
  • Attempt initial contact (cold call, email) and handle initial stages of discussion with leads
  • Work with the Financial Director to negotiate details of agreements
  • Maintain thorough records of all contacts attempted and conversations had

Qualifications

  • Excellent written and verbal communication skills
  • Sales-oriented interpersonal skills
  • Organizational skills
  • Ability to meet deadlines
  • Graphic design experience an asset
  • Experience securing sponsorships or corporate partnerships an asset

Requested Materials

  • Resume
  • Cover letter (please note the monetary value of any previous sponsorships secured
    Please submit your cover letter and resume to volunteer@quidditchcanada.com.

Grant Writer

The Grant Writer will be responsible for writing grants to secure funding for Quidditch Canada’s activities. They will be managed by the Financial Director.

Responsibilities

  • Identify potential grants and other funding opportunities
  • Research, write and submit grant proposals with the support of the Financial Director
  • Maintain thorough records of all applications and research conducted

Qualifications

  • Excellent written communication skills
  • Strong analytical and research skills
  • Organizational skills
  • Ability to meet deadlines
  • Experience writing grants or applying for forms of funding an asset

Requested Materials

  • Resume and sample grant proposal/funding request application (if none exist, any piece of writing that involved research will be accepted)

Please submit your cover letter and resume to volunteer@quidditchcanada.com.

Communications Department

Translator

Quidditch Canada is looking for additions to our translation team! These individuals will be responsible for translating all Quidditch Canada materials (including communications materials, league announcements, social media content, and gameplay and administrative documents as required) into Canada’s two official languages. These individuals will help improve the accessibility of Quidditch Canada to all Canadians and ensure the expansion of quidditch throughout Canada by allowing players, spectators, and supporters to participate in their native language. The translation team will work closely as part of the communications team to ensure that people are receiving accurate information in a timely manner.

Requirements:

  • Must be bilingual (French and English)
  • Excellent writing skills
  • Flexibility and availability are a necessity
  • Ability to produce high quality work in a fast-paced environment
  • Familiarity with social media outlets
  • No knowledge of quidditch is required

To apply, please submit a resume to volunteer@quidditchcanada.com and indicate your first language, if you have one. Selected individuals will receive an application and further instruction.


Staff Photographer

Staff Photographers are be responsible for taking photos at Quidditch Canada events and quidditch events in Canada or featuring Canadian teams or players. They help paint the face of quidditch in Canada and promote quidditch through producing high-quality work to be used by the Communications Department.

Requirements:

  • Must have access to own equipment, including DSLR camera/equivalent
  • Familiarity with photo-editing software
  • Experience with sports photography an asset
  • Willingness and ability to travel to nearby quidditch tournaments at a minimum of one tournament per 4-month semester period
  • Punctual, reliable individual with a dedication to producing high-quality work

To apply, please submit a resume and a portfolio to volunteer@quidditchcanada.com.

Applications are accepted on a rolling basis.

Quidditch Canada was created July 1st 2014 to lead, promote and advance the sport of quidditch in Canada.

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QUIDDITCH CANADA

Quidditch Canada and its activities are not licensed by, sponsored by, or associated with Warner Bros., J.K. Rowling, or their affiliates.  ‘Quidditch,’ ‘Harry Potter’ and all related names, characters, and indicia are trademarks of and © Warner Bros. – Harry Potter publishing rights © J.K. Rowling.

© 2016 Quidditch Canada

Charitable Registration Number: 820553188RR0001