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We are currently looking for volunteers to fill several positions in our organization

Open positions

Gameplay

Gameplay Coordinator

The Gameplay Coordinator is primarily responsible for assisting the Gameplay Director with the oversight and organization of gameplay within Quidditch Canada. They will be expected to actively participate and contribute to Gameplay Department meetings which will discuss proposed initiatives, policies, and rule changes.

Key Responsibilities:

  • Work alongside the Events Department to determine tournament formats and other logistics related to gameplay for Quidditch Canada’s regional and national tournaments
  • Collaborate with Rankings or Statistics Coordinator to create and improve upon the algorithm used for Rankings
  • Take on project-based work as assigned by the Gameplay Director, including research projects, resource development, and gameplay-related planning and organization
  • Promote Gameplay Department initiatives such as referee training and review of game officials
  • Serve on Disciplinary Panel when requested
  • Contribute to Gameplay Department discussions on gameplay policies and rule changes

Qualifications:

  • Familiarity with past and current rulebooks and Quidditch Canada gameplay policies
  • Quidditch or sports experience in a gameplay-related role, eg. Tournament Director or Referee will be considered an asset
  • Experience with the gameplay aspects of tournament organization – format, scheduling, etc. will be considered an asset
  • Basic computer skills including working with spreadsheets and Google Drive

Requested Materials:

  • Cover letter
  • Resume

To apply, please submit all requested materials to Nina Patti at volunteer@quidditchcanada.com.


Conference Coordinator
The Conference Coordinator will work as part of the Gameplay Department and will report to the Gameplay Director. There can be many conference coordinators or co-coordinators, depending upon how many conferences would like to be started. All selected conference coordinators will need to register as an individual member of Quidditch Canada for the 2016-2017 season.

Key Responsibilities

  • Organize interested teams into conferences, developing a regular season schedule
  • Select a venue and date for a conference championship, and run that event
  • Represent conference members’ opinions and concerns in QC Gameplay policy discussions

Conference Requirements

  • A conference is made up of a group of teams who wish to play regularly during the season
  • Teams interested in joining a conference should be willing and able to financially commit to it
  • Teams should plan to be in a conference that meets their competitive interests for 2-5 years
  • Conferences should take reasonable geographic restrictions into account when forming
  • Conferences must be named (e.g. The West Coast Quidditch Conference, The Maple Conference)
  • Conferences must develop a logo by the end of the 2016-2017 season
  • All teams within a conference must play each other at least once during a season, unless a conference wishes to be further divided into divisions. In that case, all divisional teams must play each other at least once during a season prior to the conference championship
  • Each conference must schedule a conference championship and crown a victor for the season

Qualifications

  • Minimum 1 year of experience with quidditch as a player, coach, referee, snitch, or administrator
  • Experience in a leadership position or organizing a group to work on a project from scratch
  • Experience with other sports an asset, especially familiarity with scheduling or regular season play
  • Must have basic computer skills including working with spreadsheets and Google docs
  • Bilingual in English/French an asset
  • Interest in organizing cross-border play between QC member teams and USQ member teams

Requested Materials

  • Cover letter
  • Resume

To apply, please submit all requested materials to Nina Patti at volunteer@quidditchcanada.com.

Finance

Corporate Partnerships Coordinator

The Corporate Partnerships Coordinator will be responsible for securing new corporate partnerships and sponsors to support Quidditch Canada’s activities. They will be managed by the Financial Director.

Responsibilities

  • Identify and build database of potential corporate partners and sponsors
  • Research, develop and design sponsorship package
  • Attempt initial contact (cold call, email) and handle initial stages of discussion with leads
  • Work with the Financial Director to negotiate details of agreements
  • Maintain thorough records of all contacts attempted and conversations had

Qualifications

  • Excellent written and verbal communication skills
  • Sales-oriented interpersonal skills
  • Organizational skills
  • Ability to meet deadlines
  • Graphic design experience an asset
  • Experience securing sponsorships or corporate partnerships an asset

Requested Materials

  • Resume
  • Cover letter (please note the monetary value of any previous sponsorships secured
    Please submit your cover letter and resume to Nina Patti at volunteer@quidditchcanada.com.
Accountant

The accountant will be responsible for the creation and oversight of Quidditch Canada’s financial records. They will assist the Financial Director in the filing of all taxes and creation of financial reports. They will also perform yearly audits.

Key Responsibilities:

  • Create a formal entry system to track Quidditch Canada’s expenses and revenues
  • Maintain all financial records
  • Assist the Financial Director to create financial reports and file any related government paperwork
  • Perform yearly audits of the organization’s finances

Qualifications:

  • Formal education (does not need to be complete) or demonstrable on-the-job experience in Accounting
  • Attention to detail
  • Trustworthy and dependable

Requested Materials

  • Cover letter
  • Resume

Please submit your cover letter and resume to Nina Patti at volunteer@quidditchcanada.com.


Grant Writer

The Grant Writer will be responsible for writing grants to secure funding for Quidditch Canada’s activities. They will be managed by the Financial Director.

Responsibilities

  • Identify potential grants and other funding opportunities
  • Research, write and submit grant proposals with the support of the Financial Director
  • Maintain thorough records of all applications and research conducted

Qualifications

  • Excellent written communication skills
  • Strong analytical and research skills
  • Organizational skills
  • Ability to meet deadlines
  • Experience writing grants or applying for forms of funding an asset

Requested Materials

  • Resume and sample grant proposal/funding request application (if none exist, any piece of writing that involved research will be accepted)

Please submit your cover letter and resume to Nina Patti at volunteer@quidditchcanada.com.

Communications

Translator

Quidditch Canada is looking for additions to our translation team! These individuals will be responsible for translating all Quidditch Canada materials (including communications materials, league announcements, social media content, and gameplay and administrative documents as required) into Canada’s two official languages. These individuals will help improve the accessibility of Quidditch Canada to all Canadians and ensure the expansion of quidditch throughout Canada by allowing players, spectators, and supporters to participate in their native language. The translation team will work closely as part of the communications team to ensure that people are receiving accurate information in a timely manner.

Requirements:

  • Must be bilingual (French and English)
  • Excellent writing skills
  • Flexibility and availability are a necessity
  • Ability to produce high quality work in a fast-paced environment
  • Familiarity with social media outlets
  • No knowledge of quidditch is required

To apply, please submit a resume to volunteer@quidditchcanada.com and indicate your first language, if you have one. Selected individuals will receive an application and further instruction.


Staff Photographer

Staff Photographers are be responsible for taking photos at Quidditch Canada events and quidditch events in Canada or featuring Canadian teams or players. They help paint the face of quidditch in Canada and promote quidditch through producing high-quality work to be used by the Communications Department.

Requirements:

  • Must have access to own equipment, including DSLR camera/equivalent
  • Familiarity with photo-editing software
  • Experience with sports photography an asset
  • Willingness and ability to travel to nearby quidditch tournaments at a minimum of one tournament per 4-month semester period
  • Punctual, reliable individual with a dedication to producing high-quality work

To apply, please submit a resume and a portfolio to volunteer@quidditchcanada.com.

Applications are accepted on a rolling basis.

Team Canada

National Team Head Manager

The National Team Head Manager will work closely with the the National Team Head Coach to lead Team Canada 2018 to Gold. They are essentially the engine of the team and will be responsible for helping establish a vision and set of goals in conjunction with the Coordinator and the Head Coach, while considering and carrying through with the logistical nature of these ideas. The National Team Head Manager will have the ability to hire a set of assistants in conjunction with the National Teams Coordinator and the Head Coach. They will also be responsible for supervising and coordinating activities including but not limited to coordinating equipment, practice locations, and scheduling practices, team promotion, nutritional requirements, and fundraising.

Key Responsibilities

    • Organize internal team logistics, including: Practice and tournament travel, team food and accommodations, team kits, and other logistics as they arrive
    • Supervise and hire (with the assistance of the National Team Coordinator and the National Team Head Manager) a variety of assistant positions, for example:
      • Logistics Manager
      • Communications Manager
      • Fundraising Manager
      • Financial Manager

Please note that the above positions are subject to change depending on the needs of the staff and athletes

      • Schedule practices and training camps
      • Secure equipment and fields for training camps
      • Submit roster and registrations to the IQA
      • Create and maintain up-to-date medical forms and emergency contact lists, and ensure players have up to date travel documents
      • Ensure that safety, athletic, general health, and nutritional resources are available to players
      • Supervise the management team to ensure all aspects of team organization are moving cohesively

Other Requirements

      • Not tryout or play for Team Canada 2016-2018
      • Must be willing to travel to international competitions where Team Canada is represented
      • Eligible for international travel, including possession of a passport that does not expire until at least 2019
      • Must not hold other volunteer or paid positions at international competitions
      • Available for evening and weekend travel and meetings

Qualifications

      • Experience managing a sports team
      • Experience leading a team of executives or leaders
      • Excellent written and verbal communication skills
      • Excellent organizational skills
      • Basic computer skills and understanding including social media, email, word and spreadsheet processors, and Google Drive.
      • Standard First Aid (Preferably sports based) is an asset
      • Experience at working cooperatively with team managers and assistant coaches is an asset

Requested Materials:

  • Resume
  • Portfolio
    • (1) Statement of experience (1 page, max 500 words)
    • (2) Create a mock timeline for organizing international team travel including: communicating with and collecting information from the team, booking flights and accommodations, documentation, and anything else you think important
    • (3) 2 references with contact information

To apply, please submit all requested materials to Nina Patti at volunteer@quidditchcanada.com by March 5th, 2017.


National Team Head Coach

The Team Canada Head Coach will work closely with the National Team Coordinator and the Head Manager to lead Team Canada to Gold in World Cup 2018. They will be responsible for developing, implementing, and selecting a successful Standing National Team. Accordingly, they will also have the ability to hire a set of assistants (For example: assistant coaches, professional athletic trainers, positional captains, scouts, evaluators, and videographers). Should the need for hiring assistants arise, hiring will commence in conjunction with the National Teams Coordinator and the Head Manager.

Key Responsibilities

    • Establish the strategies, practices, training camp schedules for the Standing National Team
    • Continually research and develop strategy improvements to ensure Team Canada is on the cutting edge of quidditch gameplay
    • Create Team Canada’s on-pitch goals and strategies
    • Maintain open and transparent communications with all members of the team in a timely fashion
    • Work closely with the National Team Coordinator and National Team Head Manager
    • Provide athletes with adequate feedback from training camps, practices, and other quidditch related events
    • Plan and run training camps in both the eastern and western regions during the summer of 2017. Evaluate and record the effectiveness of individual, unit and team performances
    • Establish standards of player selection for the Team Canada Player Selection Committee in collaboration with the National Team Coordinator
    • Supervise and hire (with the assistance of the National Team Coordinator and the National Team Head Manager) at a later date a variety of assistant positions. Please note that the following positions are subject to change depending on the needs of the staff and athletes:
      • Assistant Coach(es) (practice planning and execution, team training monitoring, play development, etc. Can be an alternate).
      • Athletic Trainer (sidelines, first aid at practices and games, preventative training)
      • Positional Captains (positional captains for training or the final travelling roster with the assistance of the National Team Coordinator, other coaches, and athletes. Must be a player)
      • Scouts / Evaluators (evaluate athletes at selection camps, National and Regional Championships, tournaments, and practices. Cannot be trying out for Team Canada 2016-2018)
      • Videographers (film practices and games, prepare footage for coach, scout, and athlete analysis)

Other Requirements

  • Not tryout or play for Team Canada 2016-2018
  • Must be willing to travel to international competitions where Team Canada is represented
  • Eligible for international travel, including possession of a passport that does not expire until at least 2019
  • Must not hold other volunteer or paid positions at international quidditch competitions
  • Available for evening and weekend travel and meetings

Qualifications

  • Experience in coaching a team
  • Have at least 2-3 years of playing experience
  • Demonstrate the following
    • An understanding of current best practices as it applies to all 4 positions (Keepers, Seekers, Beaters, Chasers) and how these positions interact with one another
    • An understanding of the history of best practices as it applies to quidditch coaching
    • A thorough knowledge of developments in quidditch around the world
    • A thorough knowledge of the IQA Rulebook
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Basic computer skills and understanding including social media, email, word and spreadsheet processors, and Google Drive.
  • Standard First Aid (Preferably sports based) is an asset
  • Experience at working cooperatively with team managers and assistant coaches is an asset

Requested Materials:

  • Resume
  • Portfolio
    • (1) Cover letter that explores quidditch and coaching experience (1 page, max 500 words)
    • (2) Proposed Practice Plans (3 training / selection camps) involving 20  participants in one camp and 35 participants in two camps
      • Include goals of the training camps, how people would be evaluated, and activities/drills they would do.
    • (3) 2 references with contact informationTo apply, please submit all requested materials to Nina Patti at volunteer@quidditchcanada.com by March 5th, 2017.

To apply, please submit all requested materials to Nina Patti at volunteer@quidditchcanada.com by March 5th, 2017.

Temporary volunteer position

Graphic Designer - Coaching Certification Manual

This individual reports to the Communications Director. This position is unpaid. This position is temporary and project-based, and will require approximately 30 hours total.This individual will be responsible for designing the Quidditch Canada Coaching Certification Manual. The graphic designer will work closely with communications and membership staff (specifically Coaching Resource Coordinators) to ensure the design, presentation, and formatting of this product is of high quality and clearly, accurately, and engagingly presents the content. This position may also work with representatives of Quidditch UK. The graphic designer will help create, establish, and maintain a strong and innovative brand.

Requirements:

  • Knowledge of principles of design, including: layout, typography, colour, balance, composition, and current design trends
  • Proficiency in CSS and Adobe Creative Suite is preferred
  • No quidditch experience necessary
  • Flexible and creative
  • Ability to produce high-quality work in a fast-paced environment

To apply, please submit a resume and 2-4 samples of your work (they do not have to be quidditch-related but should demonstrate your capabilities) to Nina Patti at volunteer@quidditchcanada.com. You may link to a portfolio if you have one.


Quidditch Canada was created July 1st 2014 to lead, promote and advance the sport of quidditch in Canada.

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Quidditch Canada and its activities are not licensed by, sponsored by, or associated with Warner Bros., J.K. Rowling, or their affiliates.  ‘Quidditch,’ ‘Harry Potter’ and all related names, characters, and indicia are trademarks of and © Warner Bros. – Harry Potter publishing rights © J.K. Rowling.

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