JOIN US

We are currently looking for volunteers to fill several positions in our organization

Why Volunteer for Quidditch Canada?

  • Gain experience working in a nationally registered National Sports Organization (NSO)
  • Broaden your networks, meet new people, and make friends
  • Enhance your employability skills and raise your appeal to potential employers.
  • Be a part of a diverse community dedicated to ensuring the success unique, inclusive, and dynamic sport

We currently have opening in all of our departments. Read the role description below, and send all requested materials to volunteer@quidditchcanada.com, unless otherwise specified.

Finance Department

Financial Department Manager

The Financial Manager is responsible for managing the finances of Quidditch Canada. They are responsible for creating and managing budgets, establishing policies for recording financial transactions, and creating and sharing financial reports with pertinent bodies. They also ensure that Quidditch Canada is in good financial standing, and pursue opportunities to secure funding for our organization.

Key Responsibilities

  • Staff and manage the finance department
  • Attend weekly management meetings
  • Oversee budget for Quidditch Canada
  • Ensure that Quidditch Canada is in good financial standing
  • Coordinate with other Managers to ensure their budgets are well-managed
  • Produce and submit financial reports as required
  • Create sponsorship package and approach potential partners
  • Apply for grants and other funding opportunities
  • Manage the payment and reimbursement of Quidditch Canada volunteers

Qualifications

  • Bilingualism (French and English) is an asset
  • Excellent organizational and time management skills
  • Excellent verbal and written communication skills
  • Experience with creating and overseeing budgets and financial reporting
  • Previous experience volunteering with the IQA or a Canadian quidditch team is an asset
  • Must have basic computer skills including working with spreadsheets
  • Experience working with accounting software is an asset

Requested Materials

  • Cover letter
  • Resume

Please send all requested materials to volunteer@quidditchcanada.com. 

Corporate Partnerships Coordinator

The Corporate Partnerships Coordinator will be responsible for securing new corporate partnerships and sponsors to support Quidditch Canada’s activities. They will be managed by the Financial Director.

Responsibilities

  • Identify and build database of potential corporate partners and sponsors
  • Research, develop and design sponsorship package
  • Attempt initial contact (cold call, email) and handle initial stages of discussion with leads
  • Work with the Financial Director to negotiate details of agreements
  • Maintain thorough records of all contacts attempted and conversations had

Qualifications

  • Excellent written and verbal communication skills
  • Sales-oriented interpersonal skills
  • Organizational skills
  • Ability to meet deadlines
  • Graphic design experience an asset
  • Experience securing sponsorships or corporate partnerships an asset

Requested Materials

  • Resume
  • Cover letter (please note the monetary value of any previous sponsorships secured
    Please submit your cover letter and resume to volunteer@quidditchcanada.com.

Grant Writer

The Grant Writer will be responsible for writing grants to secure funding for Quidditch Canada’s activities. They will be managed by the Financial Director.

Responsibilities

  • Identify potential grants and other funding opportunities
  • Research, write and submit grant proposals with the support of the Financial Director
  • Maintain thorough records of all applications and research conducted

Qualifications

  • Excellent written communication skills
  • Strong analytical and research skills
  • Organizational skills
  • Ability to meet deadlines
  • Experience writing grants or applying for forms of funding an asset

Requested Materials

  • Resume and sample grant proposal/funding request application (if none exist, any piece of writing that involved research will be accepted)

Please submit your cover letter and resume to volunteer@quidditchcanada.com.

National Team

National Team Assistant Coach

National Team Assistant Coach

The Team Canada Assistant Coach will work closely with the National Team Head Coach to lead Team Canada. They will be responsible for aiding in the development and implementation of a successful Standing National Team.

Key Responsibilities

  • Work closely with the National Team Head Coach to achieve Team Canada’s on-pitch goals as established by the Head Coach
  • Aid in the establishment of event schedules for the Standing National Team in conjunction with the Head Coach
  • Continually research and develop strategy improvements to ensure Team Canada is on the cutting edge of quidditch gameplay including reviewing game film of opponents
  • Understands the overall, offensive, defensive, and positional strategies established by the Head Coach. Directs and coaches players within this vision.
  • Maintain open and transparent communications with all members of the team and staff in a timely fashion
  • Provides adequate, regular, and timely feedback to players from Team Canada events, as well as other quidditch related events, in conjunction with the Head Coach, Positional Lead(s), and Scout(s)
  • Evaluate and record the effectiveness of individual, unit and team performances both in practice and using film of practices, games, or other quidditch events
  • Assists in the selection of the Standing and Travel Teams through providing input and feedback to the Head Coach who will make the final decision(s) on selection and roster spot(s)
  • Take a non-playing lead role for their respective Regional Team at the Panam Games, if applicable
  • Other tasks as assigned by the Head coach

Other Requirements

  • The Assistant Coach will be a non-playing member of Team Canada
  • Must travel to international competitions where Team Canada is represented
  • Eligible for international travel, including possession of a passport that does not expire until at least six (6) months after the next competition
  • Must not hold other volunteer or paid positions at international quidditch competitions
  • Available for evening and weekend travel and meetings
  • Attend all Team Canada events within their home region, and travel to designated events outside of their region as required

Qualifications

  • Experience in coaching a team
  • Have at least 2 years of competitive playing experience
  • Demonstrate the following:
    • An understanding of current best practices as it applies to all four (4) positions (Keepers, Seekers, Beaters, Chasers) and how these positions interact with one another
    • An understanding of the history of best practices as it applies to quidditch coaching
  • A thorough knowledge of developments in quidditch around the world
  • A thorough knowledge of the IQA Rulebook
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Basic computer skills and understanding including social media, email, word and spreadsheet processors, and Google Drive.
  • Standard First Aid is an asset
  • Experience at working cooperatively with team managers and coaches

Requested Materials:

  • Resume
  • Portfolio:
    • (A) Cover letter that explores quidditch and coaching experience (1 page, max 500 words)
    • (B) Drill Development. Propose and explain two (2) drills per position (quaffle/beater/seeker), as well as two (2) drills which integrate players from multiple positions.
    • (C) Two (2) references with contact information

To apply, please submit all requested materials to teamcanada@quidditchcanada.com. This posting will remain open until filled.

National Team Scout/Evaluator

The National Team Scout/Evaluator will work closely with the Team Canada Coaching Staff to evaluate the on-pitch product of Team Canada. They will also be responsible for finding and bringing in new talent to Team Canada.

Key Responsibilities

  • Evaluate and record the effectiveness of individual, unit and team performances both in practice and using film of practices, games, or other quidditch events
  • Assist in providing feedback to players in conjunction with the Head Coach, Assistant Coach(es), and Positional Lead(s)
  • Attend domestic tournaments including Regionals and Nationals, scouting for high level players to invite to Team Canada practices and events  in conjunction with the Head Coach, Assistant Coach(es), and Positional Lead(s)
  • Other tasks as assigned by the Team Canada Coaching Staff

Other Requirements

  • May not try out for Team Canada
  • Available for evening and weekend travel and meetings

Qualifications

  • Have at least 1 year of competitive playing experience
  • Demonstrate the following:
    • An understanding of current best practices as it applies to quidditch performance
  • A thorough knowledge of developments in quidditch around the world
  • A thorough knowledge of the IQA Rulebook
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Basic computer skills and understanding including social media, email, word and spreadsheet processors, and Google Drive.
  • Standard First Aid is an asset
  • Experience at working cooperatively with team managers and coaches

Requested Materials:

  • Cover letter that explores quidditch and quidditch evaluation experience (1 page, max 500 words)
  • Two (2) references with contact information

Please send all requested materials to Rachel Malone, National Team Program Manager, at rachel.malone@quidditchcanada.com. The position will remain open until filled.

National Team Positional Lead

The National Team Positional Lead will work closely with the Head and Assistant Coach(es) to lead the on-field product of Team Canada. They will be responsible for developing and implementing training for one particular position on the field.

Key Responsibilities

  • Understands the on-field vision and goals for Team Canada as established by the head coach
  • Develop and improve individual skill sets of athletes of their chosen position to the standard of the Head Coach
  • Facilitates individual skill drills of their chosen position at practices
  • Evaluate and record the effectiveness of individual performances both in practice and using film of practices, games, or other quidditch events
  • Assist in providing feedback to players in conjunction with Head Coach, Assistant Coach(es), and Scout(s)
  • Other tasks as assigned by the Head and/or Assistant Coach(es)

 

Other Requirements

  • May be a playing member of Team Canada
  • Must not hold other volunteer or paid positions at international quidditch competitions
  • Available for evening and weekend travel and meetings

 

Qualifications

  • Have at least 1 year of competitive playing experience
  • Demonstrate the following:
    • An understanding of current best practices as it applies to their chosen position (Quaffle, Seeker, or Beater)
    • An understanding of the history of best practices as it applies to quidditch coaching
  • A thorough knowledge of developments in quidditch around the world
  • A thorough knowledge of the IQA Rulebook
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Basic computer skills and understanding including social media, email, word and spreadsheet processors, and Google Drive.
  • Standard First Aid is an asset
  • Experience at working cooperatively with team managers and coaches

Requested Materials:

  • Resume
  • Portfolio:
    • (A) Cover letter that explores quidditch and coaching experience (1 page, max 500 words)
    • (B) Drill Development. Propose and explain three (3) drills for the chosen position (quaffle/beater/seeker) with the aim of developing a specific skill over a progression of these drills.
    • (C) Two (2) references with contact information

 

Please send all requested materials to Rachel Malone, National Team Program Manager, at rachel.malone@quidditchcanada.com. The position will remain open until filled.


National Team Head Manager

The National Team Head Manager will work closely with the the National Team Head Coach to lead Team Canada to Gold. They are the engine of  team logistics and will be responsible for helping establish a vision and set of goals in conjunction with the Coordinator and the Head Coach, while responsible for execution of these goals. The National Team Head Manager will have the ability to hire a set of assistants (For example: Logistics Manager, Communications Manager, Fundraising Manager and/or Financial Manager). Should the need for hiring assistants arise, hiring will commence in conjunction with the National Teams Program Manager and the Head Coach. They will also be responsible for supervising and coordinating activities including but not limited to coordinating equipment, practice locations, and scheduling practices, team promotion, nutritional requirements, and fundraising.

Key Responsibilities

  • Organize internal team logistics, including: Practice and tournament travel, team food and accommodations, team kits, and other logistics as they arrive Supervise and hire (with the assistance of the National Team Program Manager and the National Team Head Manager) a variety of assistant positions. Please note that the following positions are subject to change depending on the needs of the staff and athletes:
    • Logistics Manager– Travel, accommodation, day to day/month2month scheduling.
    • Communications Manager (social media, external communications, media contacts, etc.)
    • Fundraising Manager (organizing fundraisers, tracking income / expenses, distributing perks, etc. (Indiegogo, FlipGive, gifts in kind) Can be a player)
    • Financial Manager (someone to track all the money coming in and going out, what people are paying for versus not, what people are getting and its value. Can be a player.)
  • Schedule practices and training camps
  • Secure equipment and fields for training camps
  • Submit roster and registrations to the IQA
  • Create and maintain up-to-date medical forms and emergency contact lists, and ensure players have up to date travel documents
  • Ensure that safety, athletic, general health, and nutritional resources are available to players
  • Supervise the management team to ensure all aspects of team organization are moving cohesively

Other Requirements

  • Not tryout or play for Team Canada
  • Must be willing to travel to international competitions where Team Canada is represented
  • Eligible for international travel, including possession of a valid passport
  • Must not hold other volunteer or paid positions at international competitions
  • Available for evening and weekend travel and meetings

Qualifications

  • Experience managing a sports team
  • Experience leading a team of executives or leaders
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Basic computer skills and understanding including social media, email, word and spreadsheet processors, and Google Drive.
  • Standard First Aid (Preferably sports based) is an asset
  • Experience at working cooperatively with team managers and assistant coaches is an asset

Requested Materials:

  • Resume
  • Portfolio
    • Statement of experience (1 page, max 500 words)
    • Create a mock timeline for organizing international team travel including: communicating with and collecting information from the team, booking flights and accommodations, documentation, and anything else you think important
    • 2 references with contact information

Please send all requested materials to Rachel Malone, National Team Program Manager, at rachel.malone@quidditchcanada.com. The position will remain open until filled.

Regional Team Manager (2)

The Regional Team Managers will work closely with the the National Coaching staff and each other to lead Team Canada and the Eastern and Western regional teams to success. They are the engine of team logistics and will be responsible for helping establish a vision and set of goals in conjunction with the Coordinator and the Head Coach, while responsible for execution of these goals. The Regional Team Managers will have the ability to hire a set of assistants (For example: Logistics Manager, Communications Manager, Fundraising Manager and/or Financial Manager). Should the need for hiring assistants arise, hiring will commence in conjunction with the National Teams Program Manager. They will also be responsible for supervising and coordinating activities including but not limited to coordinating equipment, practice locations, and scheduling practices, team promotion, nutritional requirements, and fundraising within their region.

 

Key Responsibilities

  • Organize internal regional team logistics, including: Practice and tournament travel, team food and accommodations, and other logistics as they arrive
  • Supervise and hire (with the assistance of the National Team Program Manager and the National Team Head Manager) a variety of assistant positions. Please note that the following positions are subject to change depending on the needs of the staff and athletes:
    • Logistics Manager– Travel, accommodation, day to day/month2month scheduling.
    • Communications Manager (social media, external communications, media contacts, etc.)
    • Fundraising Manager (organizing fundraisers, tracking income / expenses, distributing perks, etc. (Indiegogo, FlipGive, gifts in kind) Can be a player)
    • Financial Manager (someone to track all the money coming in and going out, what people are paying for versus not, what people are getting and its value. Can be a player.)
  • Schedule practices and training camps within their region
  • Secure equipment and fields for training camps within their region
  • Submit roster and registrations to the IQA
  • Create and maintain up-to-date medical forms and emergency contact lists, and ensure players have up to date travel documents
  • Ensure that safety, athletic, general health, and nutritional resources are available to players
  • Supervise the management team to ensure all aspects of team organization are moving cohesively

Other Requirements

  • Not tryout or play for Team Canada
  • Must be willing to travel to international competitions where Team Canada is represented
  • Eligible for international travel, including possession of a valid passport
  • Must not hold other volunteer or paid positions at international competitions
  • Available for evening and weekend travel and meetings

Qualifications

  • Experience managing a sports team
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Basic computer skills and understanding including social media, email, word and spreadsheet processors, and Google Drive.
  • Standard First Aid (Preferably sports based) is an asset
  • Experience at working cooperatively with team managers and assistant coaches is an asset

Requested Materials:

  • Resume
  • Portfolio
    • Statement of experience (1 page, max 500 words)
    • Create a mock timeline for organizing international team travel including: communicating with and collecting information from the team, booking flights and accommodations, documentation, and anything else you think important
    • 2 references with contact information

Please send all requested materials to Rachel Malone, National Team Program Manager, at rachel.malone@quidditchcanada.com. The position will remain open until filled.

Events Department

Events Coordinator (2)

Each Events Coordinator is responsible for organizing and executing 1-2 of QC’s four Major Events (two Regionals, Nationals, and Canada Fantasy). There will be 2 Events Managers, one for each Regional Championship and one for the National Championship. The Events Managers will decide amongst themselves who will run Canada Fantasy. This permanent position reports directly to the Events Director.

Key Responsibilities

  • Help achieve Quidditch Canada goals, as set forth by the Events Director, by planning and organizing logistically and financially successful events
  • Physically attend the Major Event(s) whenever possible
  • Tournament and event planning:
    • Appoint and manage Tournament Director(s) for the Major Event(s)
      • TDs will be responsible for recruiting Event Staff (field managers and equipment manager)
    • Facilitate meetings with Event stakeholders and provide regular updates to the Events Director
    • Work with the host city/committee
    • Seek out, work, and negotiate with Event Partners (companies, sponsors, hotels, and service providers) in order to run the event and meet Event requirements as set forth by the Events Director
    • Control event expenditures within assigned budget
    • Work with Gameplay Department to coordinate gameplay, reffing and snitching
    • Work with Communications Department to create an event-day communications plan
    • Work with Volunteer Department to fill any required event-day roles such as photography, commentary, and merch staff. Responsible for running commentary training.
    • Coordinate the on-site event environment from teams, staffing and spectator experiences.(e.g., communication, signage, displays, staffing)
    • Facilitate post-event debrief process and keep records of all relevant details
  • Sit on the host city selection committee and conduct site visits as much as possible

Necessary Requirements:

  • Excellent organizational and time management skills
  • Experience planning and/or directing events
  • Excellent verbal and written communication skills
  • Basic computer skills including working with spreadsheets and Google docs
  • Ability to make phone calls and send emails during business hours
  • Strong intrinsic motivation
  • Strong problem-solving skills
  • Ability to work as part of a team and manage a team

Helpful Qualifications:

  • Bilingualism (French and English) is an asset
  • Experience volunteering or participating in the quidditch community is helpful
  • Experience working in the sports tourism industry is a plus

Requested Materials

  • Cover letter
  • Resume

Job Notes: Each Major Event requires at least 3 months of work, with the month leading up to the event requiring on average a few hours on a daily basis.

To apply, please submit all requested materials to volunteer@quidditchcanada.com


Gameplay Department

Gameplay Coordinator

The Gameplay Coordinator is primarily responsible for assisting the Gameplay Director with the oversight and organization of gameplay within Quidditch Canada. They will be expected to actively participate and contribute to Gameplay Department meetings which will discuss proposed initiatives, policies, and rule changes.

Key Responsibilities:

  • Work alongside the Events Department to determine tournament formats and other logistics related to gameplay for Quidditch Canada’s regional and national tournaments
  • Collaborate with Rankings or Statistics Coordinator to create and improve upon the algorithm used for Rankings
  • Take on project-based work as assigned by the Gameplay Director, including research projects, resource development, and gameplay-related planning and organization
  • Promote Gameplay Department initiatives such as referee training and review of game officials
  • Serve on Disciplinary Panel when requested
  • Contribute to Gameplay Department discussions on gameplay policies and rule changes

Qualifications:

  • Familiarity with past and current rulebooks and Quidditch Canada gameplay policies
  • Quidditch or sports experience in a gameplay-related role, eg. Tournament Director or Referee will be considered an asset
  • Experience with the gameplay aspects of tournament organization – format, scheduling, etc. will be considered an asset
  • Basic computer skills including working with spreadsheets and Google Drive

Requested Materials:

  • Cover letter
  • Resume

To apply, please submit all requested materials to volunteer@quidditchcanada.com.


Volunteer Department

Translator

Quidditch Canada is looking for additions to our translation team! These individuals will be responsible for translating all Quidditch Canada materials (including communications materials, league announcements, social media content, and gameplay and administrative documents as required) into Canada’s two official languages. These individuals will help improve the accessibility of Quidditch Canada to all Canadians and ensure the expansion of quidditch throughout Canada by allowing players, spectators, and supporters to participate in their native language. The translation team will work closely as part of the communications team to ensure that people are receiving accurate information in a timely manner.

Requirements:

  • Must be bilingual (French and English)
  • Excellent writing skills
  • Flexibility and availability are a necessity
  • Ability to produce high quality work in a fast-paced environment
  • Familiarity with social media outlets
  • No knowledge of quidditch is required

To apply, please submit a resume to volunteer@quidditchcanada.com and indicate your first language, if you have one. Selected individuals will receive an application and further instruction.


Staff Photographer

Staff Photographers are be responsible for taking photos at Quidditch Canada events and quidditch events in Canada or featuring Canadian teams or players. They help paint the face of quidditch in Canada and promote quidditch through producing high-quality work to be used by the Communications Department.

Requirements:

  • Must have access to own equipment, including DSLR camera/equivalent
  • Familiarity with photo-editing software
  • Experience with sports photography an asset
  • Willingness and ability to travel to nearby quidditch tournaments at a minimum of one tournament per 4-month semester period
  • Punctual, reliable individual with a dedication to producing high-quality work

To apply, please submit a resume and a portfolio to volunteer@quidditchcanada.com.

Applications are accepted on a rolling basis.

Communications Department

Volunteer Welfare Coordinator

The Volunteer Welfare Coordinator will work as part of the volunteer department to measure and improve the job satisfaction of Quidditch Canada’s many volunteers. They will be responsible for developing initiatives to ensure Quidditch Canada attracts the best volunteers and rewards them for their hard work.

Key Responsibilities:

  • Evaluate current volunteer programs/policies and make recommendations for improvements to ensure that Quidditch Canada is a welcoming and supportive workplace for all staff
  • Create volunteer surveys/polls and interpret the data from these responses to develop strategies to improve volunteer job satisfaction
  • Research, develop, and coordinate volunteer retention initiatives and recognition strategies
  • Assist in the onboarding process of new volunteers
  • Attend exit interviews of resigning volunteers
  • Maintain volunteer records and database
  • Prepare operational reports as required

Qualifications:

  • Human resource experience an asset
  • Attentive to the needs of others
  • Exceptional customer service and people skills
  • Excellent verbal and written communication skills
  • Data collection skills
  • Problem solving skills
  • Creative and thoughtful
  • Organized and efficient
  • Reliable, honest, and able to maintain confidentiality
  • Bilingualism (French/English) an asset
  • No prior knowledge of the sport required

Requested material

  • Cover Letter
  • CV

To apply, please submit all requested materials to volunteer@quidditchcanada.com.


Volunteer Recruitment Coordinator

The Volunteer Recruitment Coordinator will work with the Volunteer Director to facilitate the recruitment, hiring, and onboarding process of new volunteers. They will be especially responsible for expanding Quidditch Canada recruitment methods and may also be required to assist with administrative and other tasks as needed.

Key Responsibilities:

  • Develop sustainable recruitment goals and strategies
  • Communicate with hiring managers
  • Post on job boards and search resume databases to find the most fit candidates
  • Expand Quidditch Canada’s recruitment efforts by identifying new methods to attract volunteers (posting on job boards, contacting university clubs, etc.)
  • Facilitate the hiring process by completing administrative and filing tasks as directed by the Volunteer Director

Qualifications:

  • Excellent and written and verbal communication skills
  • Passionate about people, committed to bringing the best talent to QC
  • Experience with volunteer recruitment or similar HR role an asset
  • Good problem-solving skills
  • Good time-management skills
  • Has a basic understanding of marketing and HR strategies
  • Graphic design knowledge an asset
  • No prior knowledge of the sport required

Requested Materials

  • Cover letter
  • Resume

 

To apply, please submit all requested materials to volunteer@quidditchcanada.com.

Quidditch Canada was created July 1st 2014 to lead, promote and advance the sport of quidditch in Canada.

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Quidditch Canada and its activities are not licensed by, sponsored by, or associated with Warner Bros., J.K. Rowling, or their affiliates.  ‘Quidditch,’ ‘Harry Potter’ and all related names, characters, and indicia are trademarks of and © Warner Bros. – Harry Potter publishing rights © J.K. Rowling.

© 2016 Quidditch Canada

Charitable Registration Number: 820553188RR0001