Join the team that is leading the only gender-inclusive, community-based, full-contact sport played in Canada!

Quidditch Canada is actively seeking 2  individuals to join our team as a Director of the Board! Directors of the Board are responsible for leading the governance and strategy of Quidditch Canada to help determine our long-term direction and scope. Directors of the Board consider the various challenges and growth opportunities Quidditch Canada faces, and make recommendations and decisions about how our organization will move ahead in order to achieve our mission to lead, grow and promote the sport of quidditch in Canada.

Directors of the Board will be elected by Quidditch Canada’s member teams at the Annual General Meeting to be held on Sunday, February 27, 2022. Interested candidates will also undergo a preliminary interview with the current Board, so that the Board may answer any questions you have about the role, and so that the Board may learn more about what you would bring to the position. Following the preliminary screening, the board will make a candidate recommendation to our membership.

Successful candidates will serve a two-year term, ending at the Annual General Meeting taking place in the Winter of 2024. 

Key Responsibilities of the Board

For the governance responsibilities of the Board, please review section 7.6 of Quidditch Canada’s Bylaws. 

• Set, monitor, change, or review the organization’s vision, mission, values (or equivalent), and strategic direction of Quidditch Canada
• Uphold the organization’s commitment to anti-oppressive and inclusive governance 
• Ensure continuity for Quidditch Canada by monitoring and ensuring its financial health
• Oversee the hiring and performance evaluation of Quidditch Canada’s Executive Director
• Make policies, regulations, procedures (or equivalent) to govern the management and affairs of Quidditch Canada
• Survey and consult stakeholders regarding the direction and policies of the organization as appropriate
• Determine the registration fees and procedures of Quidditch Canada’s membership
• Establish any committees and be responsible for regulating the workings of those committees
• Partake in meetings of the Board of Directors, including any General Meetings.
• Perform any other duties from time to time as may be in the best interest of Quidditch Canada

About You
The following attributes are assets to any potential director.

• You possess skills and/or competencies in any of the following areas: Business Acumen, Communications, Financial Literacy, Fund Development, Government Relations, Human Resources, Legal Knowledge, Marketing and Branding Knowledge, Negotiation Skills, Organizational Management, Policy Development, Risk Management, Stakeholder Relations
• You have experience with non-profit management, sports management, or with the quidditch community at large
• You are able to work within a team, and individually in a self-paced environment
• You have prior not-for-profit or sport organization board experience
• Fluency in a language other than English is an asset. 

Remuneration

• Quidditch Canada is a registered charity. Directors volunteer their time and talents freely.

Term Length: February 2022 to February 2024 

Equity & Accessibility 

Quidditch Canada is committed to fulfilling its mission in an environment that embraces and actively works towards equity, diversity, inclusion and belonging. We seek to be proactive in attracting candidates who are members of equity-seeking groups, including but not limited to: women, Indigenous people, people with disabilities, racialized people, and people with diverse sexual orientations or gender identities/expressions. 

Please indicate at the time of your application of any requirement for accommodation, or if you would like someone to contact you about individualized application support.

Read the Election Procedure for Quidditch Canada’s elected board. 

Read Quidditch Canada’s bylaws. 

Apply using this form. 

Deadline for applications: February 15, 2022 at 11:59 p.m. Eastern Standard Time.

POSITION SUMMARY

The Merchandise Assistant will work with the Financial Director in implementing Quidditch Canada’s Merchandise plan for the Fall 2021 Quidditch season. The Merchandise Assistant will coordinate with Western Region teams to assist in the listing of merchandise on Quidditch Canada’s POS system.  The Merchandise Assistant is a passionate individual who will help coordinate merchandise selling at tournaments and training of volunteers.

This is a short-term, 3 month position beginning in August 2021 and ending in November, 2021.

KEY RESPONSIBILITIES

• Work with Western region teams to understand merchandise requirements and add team merchandise to Quidditch Canada POS system
• Organize the delivery of Quidditch Canada merchandise to tournaments in the Western region
• Attend Western region quidditch tournaments and coordinate the operation of a merchandise store, with an emphasis on setup
• Help Tournament Directors organizing merchandise volunteers, with an emphasis on training volunteers
• Assist in the organization of a merchandise store at Western Regionals tournament

KEY QUALIFICATIONS

• Passionate about Quidditch and its growth in Canada
• Interest in working with merchandise and financial systems
• Attendance at most major tournaments within the Western Region
• Access to own transportation is preferred

Apply using the form provided, listing “Merchandise Assistant – Western Region” under the desired position listed. If you would prefer to apply by email, please contact us with a brief expression of interest outlining your past experiences and reasons for wanting to volunteer with us at info@quidditchcanada.com

The Events Coordinator is primarily responsible for assisting the Events Director with the organization and operation of Quidditch Canada’s competitive, leisure, and amateur events. This is a 12-month long commitment, position reports directly to the Events Director.

Key Responsibilities

• Lead or assist in the organization of events. Tasks may include, but are not limited to, the following:
  • Finding and booking locations for events
  • Networking and negotiating with local tourism departments, media outlets and businesses
  • Acquiring game equipment
  • Working with teams to help them in planning and/or running events
  • Working with a graphic designer and the communications department to create event materials
  • Identifying and pursuing sponsorship opportunities and soliciting both cash and in-kind donations for the events that will have a direct impact on the bottom line
  • Coordinating travel and housing for event staff for out-of-town events
• Lead or assist in the operation of events. Tasks may include, but are not limited to, the following:
  • Coordinating the on-site event environment for the team, staff and spectator experiences (e.g., communication, signage, displays, staffing)
  • Managing volunteers
  • Selling merchandise and soliciting spectator donations
  • Managing the game schedule to ensure the event runs smoothly and on schedule
  • Support non-tournament events, such as workshops
  • Collect information on the event and attendees
• Attend Quidditch Canada events, whenever possible
• Support events in meeting provincial and QC COVID safety protocols

Key Qualifications:

• Bilingualism (French and English) is an asset
• Excellent organizational and time management skills
• Excellent verbal and written communication skills
• Interest and knowledge of the quidditch and event industry
• Previous experience volunteering with the IQA, Quidditch Canada, or a quidditch team is an asset
• Must have an understanding of how to successfully plan and run a tournament
• Must have basic computer skills including working with spreadsheets and Google docs
• Problem solving skills and deductive reasoning abilities

Apply using the form provided, listing “Provincial Events Coordinator” under the desired position listed. If you would prefer to apply by email, please contact us with a brief expression of interest outlining your past experiences and reasons for wanting to volunteer with us at info@quidditchcanada.com

The Western Gameplay Coordinator is primarily responsible for assisting the Gameplay Director with the oversight and organization of gameplay within Quidditch Canada. They will be expected to actively participate and contribute to Gameplay Department meetings which will discuss proposed initiatives, events, policies, and rule changes. The Western Gameplay Coordinator will work closely with the Snitch Coordinators, Referee Coordinator, and other Gameplay Coordinators to help develop game and referee schedules for Quidditch Canada Events, and assist in running the events.

Key Responsibilities:
The key responsibilities outlined below are interpreted as being descriptive in nature and are not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

• Work alongside the Events Department to determine tournament formats and other logistics related to gameplay for Quidditch Canada’s regional and national tournaments
• Collaborate with the Statistics Coordinator to create and improve upon the algorithm used for Rankings
• Collaborate with the Statistics Coordinator to obtain relevant statistics for informing rule changes
• Take on project-based work as assigned by the Gameplay Director, including research projects, resource development, and gameplay-related planning and organization
• Promote Gameplay Department initiatives such as referee training, coaching training and development clinics
• Serve on Disciplinary Panel when requested
• Contribute to Gameplay Department discussions on gameplay policies and rule changes

Qualifications:

• Resides in Western Canada
• Experience playing Quidditch
• Familiarity with past and current rulebooks and Quidditch Canada gameplay policies and amendments
• Strong desire to improve the Quidditch gameplay experience in Canada 
• Quidditch or sports experience in a gameplay-related role, eg. Tournament Director, coach, captain etc. will be considered an asset
• Experience with the gameplay aspects of tournament organization – format, scheduling, etc. will be considered an asset
• Quidditch referee certification and experience will be considered an asset
• Basic computer skills including working with spreadsheets and Google Drive

Apply using the form provided, listing “Gameplay Coordinator – Western Region” under the desired position listed. If you would prefer to apply by email, please contact us with a brief expression of interest outlining your past experiences and reasons for wanting to volunteer with us at info@quidditchcanada.com

The Western Snitch Coordinator works as part of the Gameplay Department and will report to the Gameplay Director. They are responsible for overseeing the training and evaluation of snitch runners, managing the snitch runner certification process, and developing training resources with a focus on western Canada. The Western Snitch Coordinator will work closely with the Gameplay Coordinators, Referee Coordinator, and other Snitch Coordinators to help develop game and snitch runner schedules for Quidditch Canada Major Events, and assist in running the events.

Key Responsibilities:
The key responsibilities outlined below are interpreted as being descriptive in nature and are not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

• Oversee training and certification process for Canadian snitch runners
• Assist with the selection and scheduling of snitch-runners for Quidditch Canada tournaments
• Advise the Gameplay Director on policies and rule-changes related to snitching and seeking 
• Represent snitch runners’ interests on relevant issues

Key Qualifications:

• Minimum 1 year of experience with quidditch as a snitch runner
• Strong knowledge of the rules, policies, and amendments pertaining to snitching and seeking
• Quidditch or sports experience in a gameplay-related or leadership role, eg.  eg. Tournament Director, referee, coach, captain etc. will be considered an asset
• Experience with the gameplay aspects of tournament organization – format, scheduling, etc. will be considered an asset
• Must have basic computer skills including working with spreadsheets and Google docs

Apply using the form provided, listing “Snitch Coordinator – Western Region” under the desired position listed. If you would prefer to apply by email, please contact us with a brief expression of interest outlining your past experiences and reasons for wanting to volunteer with us at info@quidditchcanada.com

POSITION SUMMARY

The Volunteer Director helps to manage, grow, and support the volunteers that operate Quidditch Canada. They oversee recruitment, training, and retention of short and long term volunteers. This position is a senior-level volunteer role, and is a member of our operational leadership team. The Volunteer Director works closely with all other departments, and reports to the Executive Director. They may also be responsible for directly supervising other volunteers from time to time. 

The Volunteer Director has a commitment to upholding the values and principles of equity, diversity, inclusion and belonging. Specifically, the Volunteer Director considers issues of access, anti-racism and anti-oppression, gender-justice, Indigenous reconciliation and acknowledgment, anti-poverty, and other issues of inequity as such issues relate to volunteer management. 

KEY RESPONSIBILITIES

The following list of responsibilities is not exhaustive: 

• Oversee, monitor and develop (as necessary) comprehensive volunteer strategies, policies and practices that support Quidditch Canada’s goals and needs, and that create a diverse, respectful, welcoming and inclusive environment for all volunteers. 
• Provide leadership, collaboration and technical assistance to the management team to support innovative strategies to successfully recruit, employ and retain a volunteer team reflective of the diversity of Quidditch Canada’s membership. 
• Collaborate with staff to ensure hiring committees receive appropriate training and support and that processes used are effective, efficient, and free from bias.
• Participate in selection procedures for defined roles and ensure great candidate experience.
• Oversee processes for welcoming on boarding and effective off boarding.
• Establish and maintain a positive and trusting relationship with volunteers
• Innovate and manage cultural initiatives to promote collaboration, celebrate milestones, and encourage ongoing learning. Drive a culture that is inclusive, supportive, and highly collaborative.
• Partner with departments to promote and ensure a positive volunteer culture and environment, creating strategies that encourage team building and increase communication across teams.
• Develop and implement strategies for demonstrating employee value and appreciation

ABOUT YOU

• You love to work with and support people! You love to engage with others and create a positive environment that meets their needs
• You understand the importance of creating an inclusive working environment; you’re familiar with gender-inclusive language, and use it in your day-to-day. You are committed to integrating anti-racism in policies, practices, and programs. 
• You quickly address challenges and issues that might come up, and looks for creative solutions to problems. You don’t get flustered easily. You are patient, level-headed, and cool under pressure. 
• You keep great records! You pay attention to the details, and know nothing is worth doing if it isn’t done with care and attention. You love coming up with user-friendly ways to organize information and keep things transparent and efficient
• You know how to help people learn and keep them engaged! You know how to help set people up for success, and how to lead a team. 
• You think strategically. You’re always several steps ahead. When you implement an idea or a project, you have a sense of what the impacts of your idea might be, and how it will affect the organization or community as a whole. 
• You can commit approximately 15 hours / month for a minimum of two years

The following qualifications are considered to be an asset: 

• Fluency in French
• Some experience in volunteer management
• Familiarity with our sport

Apply using the form provided, listing “Volunteer Director” under the desired position listed. If you would prefer to apply by email, please contact us with a brief expression of interest outlining your past experiences and reasons for wanting to volunteer with us at info@quidditchcanada.com

POSITION SUMMARY

The Social Media Coordinator position will help manage Quidditch Canada’s Twitter, Facebook and Instagram accounts. They will be primarily responsible for using these platforms to curate digital content, promote upcoming events and merchandise, and build relationships with the broader quidditch community and other sports organizations. This position reports to the communications director. The Social Media Coordinator has a commitment to upholding the values and principles of equity, diversity, inclusion and belonging. 

KEY RESPONSIBILITIES
The following list of responsibilities is not exhaustive: 

• Monitor traffic and mentions on all social media platforms
• Communicate scheduled announcements and releases via social media 
• Create original video, graphical, and written content for social platforms in coordination with the rest of the Communications team
• Adapt our written content and voice for social platforms, and collaborate with our writers and other members of the communications team to develop new stories and build the brand
• Promote membership, merchandise, and other Canadian quidditch events using paid and unpaid campaigns
• Contribute to live coverage of events using social media platforms
• Ensure we have a large variety of representation (ethnicities, races, genders, sexual orientations etc.) in all of our digital content.
• Stimulate discussions and engagement where appropriate
• Other duties as prescribed by the Communications Director and Assistant Communications Director

KEY QUALIFICATIONS
The following qualifications are considered to be an asset: 

• Extensive knowledge of the workings of Twitter, Facebook and Instagram
• Basic photography and videography skills
• Familiarity with Canva or other browser-based design platforms 
• Ability to speak/write in French
• Strong knowledge and/or interest in the sport of quidditch

Apply using the form provided, listing “Social Media Coordinator” under the desired position listed. If you would prefer to apply by email, please contact us with a brief expression of interest outlining your past experiences and reasons for wanting to volunteer with us at info@quidditchcanada.com

POSITION SUMMARY
The Merchandising Coordinator is responsible for planning Quidditch Canada merchandise releases and our merchandise store, working with our merchandise partner VC Ultimate. This position works closely with our contact from VC Ultimate and reports our Communications Director and Assistant Communications Director. The Merchandising Coordinator has a commitment to upholding the values and principles of equity, diversity, inclusion and belonging. 

KEY RESPONSIBILITIES

The following list of responsibilities is not exhaustive: 

• Develops merchandise distribution strategies and sales at Quidditch Canada events
• Develops schedule and timeline for merchandise release dates 
• Documents and analyses data from merchandise sales and ensures regular commission payments from VC Ultimate
• Aids in ensuring the quality and design of merchandise items 
• Collaborates with VC Ultimate, the Quidditch Canada communications department as well as other relevant departments. Examples include but are not limited to: 
• Coordinating with the events department for event specific merchandise 
• Coordinating with the gameplay department in regards to any and all equipment that we sell in our store.

KEY QUALIFICATIONS:
The following qualifications are considered to be an asset: 

• Strong communication and collaboration skills
• Extensive organization skills and timeliness
• A background in marketing, merchandise or clothing design is a valuable asset
• Strong knowledge and/or interest in the sport of quidditch

Apply using the form provided, listing “Merchandising Coordinator” under the desired position listed. If you would prefer to apply by email, please contact us with a brief expression of interest outlining your past experiences and reasons for wanting to volunteer with us at info@quidditchcanada.com